Publication scheme

We have published some key documents to save you searching for them. If you can't find what your after please request the information via our FOI scheme.

Publication Scheme

Introduction

NHS Dudley Clinical Commissioning Group is committed to transparency and openness. Information is key to understanding what we do and making the most of our services.

NHS Dudley Clinical Commissioning Group has a duty to comply with all aspects of the Freedom of Information Act 2000. The Freedom of Information Act was introduced to oversee access to information held by public bodies.

The Act gives individuals or organisations the right to request information held by a public authority.

 

NHS Dudley’s Publication Scheme

A Publication Scheme is a specific guide to the information that an authority holds.

NHS Dudley’s Publication Scheme brings together a range of information about local health services, routinely published by the CCG, and is reviewed at regular intervals. Our aim is to supply people with the information they need and increase access to healthcare services so that we can ultimately improve health in the borough.

The Publication Scheme has been designed to comply with guidance published by the Information Commissioner’s Office. As such, the information provided in this section is divided into seven classes of information.

1. Who we are and what we do

How NHS Dudley CCG fits into the wider NHS structure, details about our senior management and partner organisations.

2. What we spend and how we spend it

Financial information about NHS Dudley CCG, annual accounts, staff pay grades.

3. What are our priorities and how we are doing

NHS Dudley CCG’s annual reports, assessments, business and strategic plans…

4. How we make decisions

NHS Dudley CCG’’s criteria used for decision making, board agendas, supporting papers and minutes…

5. Our policies and procedures

Current written protocols and procedures for delivering the NHS Dudley CCG functions and responsibilities…

6. Lists and registers

Lists of NHS Dudley CCG Register of Interests, List of main contractors / suppliers asset registers and Information Asset Register and the Register of Gifts and Hospitality provided to Board members and senior personnel.

7.  The services we offer

Services NHS Dudley CCG provides, corporate communications and media releases.

 

All information published on the website can be accessed free of charge.

You may also request copies of this information to be sent to you in a paper format, but under the rules of the Freedom of Information (FOI) Act, you may be charged. If a request for a paper version of any publication that is available electronically means that we have to do a lot of photocopying or printing, or pay a large postage charge, we will let you know the cost before fulfilling your request. Any costs are payable in advance.

All FOI requests for information not included in the Scheme must be made in writing (including by email). Please include as much detail as you can. We are obliged to reply within 20 working days of receipt. If however we are unable to do so, we will inform you of our reasons and work to provide a full reply as soon as we can.

Requests for information will be treated on a case-by-case basis; however some information may not be available because it falls within one of the exemptions of the Act. When that happens, we will tell you which exemption we consider applies.

The material available through this Publication Scheme is subject to NHS Dudley CCG copyright, unless otherwise indicated. Unless expressly indicated on the material to the contrary, it may be reproduced free of charge in any format or medium, provided it is reproduced accurately and not used in a misleading manner. Where any of the copyright items in this Scheme are being re-published or copied to others, you must identify the source of the material and acknowledge the copyright status. Permission to reproduce material does not extend to any material accessed through the Publication Scheme that is obtained from and the copyright of, third parties. You must obtain authorisation to reproduce such material from the copyright holders concerned. For guidance notes on a range of copyright issues, please refer to the National Archives website.

If you have any questions about the Publication Scheme or would like advice about making a Freedom of Information request, please email: FOI@Dudleyccg.nhs.uk

Published documents

Organisational information, structures, locations and contacts

We are a Clinical Commissioning Group (CCG).  Clinical Commissioning Groups were created by the Health and Social Care Act which came into effect on 01/04/2013.  They are run and led by local clinicians, including GPs, nurses and hospital doctors, who have taken over the responsibility for planning, organising and purchasing NHS-funded healthcare for the people of Dudley.  CCGs took on some of the duties of the former Primary Care Trusts (PCTs) when the PCTs were abolished, but also have new responsibilities.

 

The diagram below shows how the CCG fits into the overall NHS structure since 2013.

TheNewNHS2013WhatItMeansToYou-Picture

 

Dudley Clinical Commissioning Group (CCG)

Dudley Clinical Commissioning Group (CCG) was formed as a first wave CCG in 2010 and formally authorised on 1 April 2013. You can read a copy of the CCG’s latest Constitution here.

On 10 March 2015, the CCG was appointed a Vanguard site to develop proposals locally for a Multispecialty Community Providers – moving specialist care out of hospitals into the community.

You can find out more about our Vanguard work here

The vision for Dudley CCG is, to promote good health and ensure high quality health services for the people of Dudley. A link to our vision and values is given below

Dudley CCG is made up of all the GP practices in the Dudley Metropolitan Borough, a link to the list of practices is provided below. Ten elected GPs form the core of the CCG board, its governing body. Working with these GPs are, among others, lay members, the Chief Executive of Dudley Metropolitan Borough Council and a senior management team. For more information please read the Dudley CCG Prospectus available on the link below:

 

NHS Dudley CCG covers the area of the Metropolitan Borough of Dudley:

NHSDudleyCCG-AreaMap

Contains Ordnance Survey data © Crown copyright and database right

 

 

Dudley CCG is made up of all the GP practices in the Dudley metropolitan borough divided into five localities:

  • Sedgley, Coseley and Gornal
  • Dudley and Netherton,
  • Kingswinford, Amblecote and Brierley Hill
  • Stourbridge, Wollescote and Lye
  • Halesowen and Quarry Bank

 

Dudley CCG Surgeries April 2015

 

You can find out more about Dudley CCG’s governing body here. A copy of the CCG’s Committee Structure and Organisational Structure is available below:

 

Dudley CCG is committed to working in partnership with a number of NHS and non-NHS organisations, to ensure local delivery of services and their development in accordance with national guidance and local needs. These partner organisations include local hospitals and other NHS trusts, local authorities, educational establishments, police, probation, the private sector and not-for profit and community groups.

 

Dudley CCG 360 Stakeholder Survey 2016

The CCG has an approved Policy for the engagement with Pharmaceutical Companies and other medical suppliers. The Policy is available Here

You can find out about Dudley CCG’s governing body here

The Governing Body is supported by staff employed by the CCG. A copy of the Organisational Structure is available by following this link – Click Here

This section includes financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit.

Our Spend in 2014/2015:

 

SpendIn2014-2015

 

Annual Report and Accounts

Spend Over £25,000 We are committed to improve the  transparency on how public funds are used, as such we will publish details of all individual invoices; grant payments; expense payments or other such transactions that are over £25,000. This data will be published monthly in a csv format. In order to view the data in a readable format, the user is advised to open the files in Excel and adjust the column widths. Please Note: Dudley CCG can take no responsibility for the contents of these files once they have been downloaded from this web-site. If you require additional details, please direct any queries to: FOI@Dudleyccg.nhs.uk

2016/17

2015/16

2014/15

2013/14

 

Financial Audit Reports are included in the CCG’s Annual Report and Accounts

Our Capital Programme is agreed annually at the start of the financial year by the Board. A copy of the programme for 2015/16 is included in the Budget Book 2015/16 report that was presented to the CCG’s Board meeting on 30 March 2015. Click here to view a copy of the report.

Spend against the Capital Programme is regularly monitored through our Finance & Performance Committee.

Details of our senior management salary and pension allowances are available in Dudley CCG’s Annual Report & Accounts.

CCG roles are graded in line with the NHS Job Evaluation Scheme.  The pay (with the exception of Very Senior Managers Pay) is determined using grade structures for our staff (clinical and non clinical) and are as per the NHS Agenda for Change pay band structures. Our Annual Reports give more detailed information on various allowances for our Governing Body Members and the Senior Management Team.

 

Progression through all incremental pay points in all pay bands are conditional on individuals demonstrating that they meet locally agreed performance requirements using our values based Personal Development Review process.  

Please use the following link to NHS England’s website regarding CCG funding allocations:

Dudley CCG Value Proposition – Developing a Multispecialty Community Provider

CCG Funding Allocations

It’s important that the services which the CCG commissions are subject of robust, fair and transparent procurement procedures to ensure that the quality of services are achieved and maintained, facilitating greater choice for patients and securing best value for money with public resources.

The CCG’s current Procurement Strategy can be found here.

The link to the NHS Terms and Conditions for procuring goods and services provides guidance notes and associated documentation for; contract version, purchase order version, framework agreements, combined goods and services and managed services.

Details of contracts currently being tendered:

Search for all NHS Dudley CCG’s contracts that are currently being tendered on the Contracts Finder website.

 

External Auditors

In accordance with the Local Audit and Accountability Act 2014, NHS Dudley CCG has recently appointed Grant Thornton LLP as the CCG’s external auditor with effect from 1 April 2017.  The appointment is for a period of 3 years, with the option to extend the contract at the end of the period for a further 2 years.

The CCG’s Auditor Panel conducted a procurement exercise during 2016 and concluded that the tender response from Grant Thornton represented the most economically advantageous tender for the CCG based on an evaluation of price and quality criteria.

Search for all NHS Dudley CCG’s contracts that are currently being tendered on the Contracts Finder website.

 

Here you will find details of our strategies and plans, performance indicators, audits, inspections and reviews.

Performance Against Targets (KPI) / Performance Framework / Performance Management Information

Clinical Commissioning Groups (CCG’s) commission most of the hospital and community NHS services in the local areas for which they are responsible. Commissioning involves deciding what services are needed, and ensuring that they are provided to a high quality. CCG’s are overseen by NHS England

CCG’s play a major role in achieving good health outcomes for the local population that they serve. NHS England has designed a set of performance indicators that will help measure how well an individual CCG is tackling theses health issues. You can use these indicators to see how well Dudley CCG is doing and compare it both on national and local terms. This information is available on the NHS Choices website by following this link – Click Here

Dudley CCG reports its performance to meetings of the Governing Body’s Quality & Safety and Finance & Performance Committees.

Public reporting of contractual sanctions applied by Commissioners

NHS Commissioners are now required to publish on their websites details of the financial sanctions due and actually applied to each of their major providers for failure to achieve national standards set out in their contracts.

Commissioners must report individually on sanctions for all their contracts, whether they are the co-ordinating commissioner or not. Values need only be reported where the sanction in respect of a particular standard for that commissioner at the relevant provider exceeds £1,000 in the reporting period. Where a sanction is applied only annually, the position need only be reported annually.

2016/17

2015/16

2014/15

 

NHS England has specific responsibility under the Health and Social Care Act (2012) for CCG authorisation and assurance. To this end, they make an annual assessment of CCGs each financial year and publish a summary report. In addition, NHS England also oversees those CCGs which have been authorised subject to conditions. Any relevant publications in this respect can be found here.

A high number of our provider organisations in their capacity as clinical service providers will be subject to the regulatory oversight of the Care Quality Commission (CQC) to ensure that they maintain governance standards for quality and safety. Further Information can be found at: http://www.cqc.org.uk/

Audit Reports that are delivered at Board Level will be included in the Board Papers, which can be found here.

The CCG welcomes patient feedback. We receive regular insight via our member GPs, complaints and public events. Patient opinions are really important in helping us to make sure we commission (buy) the right services for our local patients and communities. There are plenty of ways to be involved either through the Healthcare Forum, Patient Participation Groups, the Patient Opportunity Panel or through Patient Surveys. The CCG has a section on its website dedicated to patient feedback and engagement – Click Here.

 

We have developed an app to capture experiences which can be downloaded from:

https://itunes.apple.com/gb/app/mi-experience/id993198480?mt=8

https://play.google.com/store/apps/details?id=uk.co.horizonsp.dudleyccg&hl=en

A privacy impact assessment (PIA) is an important tool which the CCG uses to identify and reduce the privacy risks that might be associated with our projects and / or policies. When we begin work on any such project or policy, we make sure that this is supported by a robust PIA to identify any privacy risks at an early stage, and to manage these appropriately. For reasons of practicality, we are not intending to publish the details of any PIAs that we have conducted. PIAs very often touch on sensitive material (e.g. IT infrastructure), some of which may be exempt from disclosure under the Freedom of Information Act (2000).

Notwithstanding this, you are welcome to make a written request for details of any PIAs conducted by the CCG. Requests for information should be made through contacting us

Details about NHS Dudley CCG Governing Body meetings and the agendas and papers for the current financial year can be found on the CCG Website – Click Here

The agendas and papers from previous financial years can be accessed by following the links below:

Board papers 2016/17

Board papers 2015/16

Board Papers 2014/15

Board Papers 2013/14

Shadow Board Papers 2012/13

Primary Care Commissioning Committee Papers

2016/17

Consultation in this context describes a process by which the CCG seeks and encourages service users and the wider public to comment on our plans and on the ways local NHS services are developed and delivered. This helps to ensure that our services are in line with what the public needs and wants, that we are accountable to the communities we serve, and that we meet our statutory responsibilities to involve local people.

 

Details of CCG Consultations are available on the CCG website – Click Here

The CCG has an agreed Constitution which sets out how we operate. It outlines how decisions are reached and what procedures are followed to ensure that these are efficient, transparent and accountable to local people.

The Constitution is divided into 10 parts and associated Appendices which set out basic rules governing the CCG’s business. Some of these processes are required by law, while others are a matter for the the CCG to choose.

Application of the provisions in the Constitution is monitored by the Audit Committee and any updates to the Constitution agreed through the CCG Board before being submitted for approval to NHS England.

A copy of the Constitution can be found here, which includes at Appendix D, the Scheme of Delegation to Committees of the Board and individual office holders.

Current written protocols, policies and procedures for delivering our services and responsibilities.

The CCG’s Standing Financial Procedure (Prime Financial Policies) are appended to the CCG’s Constitution.

 

The CCG’s Standing Orders are appended to the CCG’s Constitution.

 

Dudley Clinical Commissioning Group is required to participate in the Audit Commissions National Fraud Initiative. This exercise is run every two years and requires the matching of electronic data held by the CCG.  The National Fraud Initiative (NFI) explains the details of the exercise in full.

If you have any questions regarding this exercise please contact your Local Counter Fraud Specialist, Lisa Hines by emailing Lisa.Hines@cwaudit.org.uk

Any information the authority is currently legally required to hold in publicly available registers

Dudley CCG keeps a contract register to provide a record of all the contracts awarded by the CCG. For a list of current contracts held by the CCG with healthcare providers see below:

For specific details on the assets that the CCG holds please contact the Finance Team via the Contact Us page of our website.

For specific details on the information assets that the CCG holds please contact the Governance Team via the Contact Us page of our website.

The CCG itself does not operate any overt CCTV surveillance cameras.

As required by section 14O of the Health & Social Care Act, as inserted by section 25 of the 2012 Act, the CCG is required to make arrangements to manage conflicts and potential conflicts of interest to ensure that decisions made by the CCG will be taken and seen to be taken without any possibility of the influence of external or private interests.

Dudley CCG is committed to be open and transparent in its decision making policies and publishes registers for the Governing Body, Primary Care Commissioning Committee members and all CCG Employed or Embedded staff:

If you require any further information regarding Conflicts of Interest in the CCG please see the latest NHS England Guidance published in June 2016 which is available here.

In complying with the NHS England revised statutory guidance on Managing Conflicts of Interest (updated June 2016), and pursuant to our values, it is a requirement that Dudley CCG maintains and publishes a Register of Gifts and Hospitality.

Register of Gifts and Hospitality 16/17 – February 2017

201

2016

2015

2014

2013

Information about the services we offer, including leaflets, guidance and newsletters

The services we offer:

We are responsible for planning and buying (commissioning) health services for Dudley people. The types of services we commission include:

  • Elective hospital care;
  • Rehabilitation care;
  • Urgent and emergency care;
  • Most community health services;
  • Mental health and learning disability services
  • Primary Care (under Delegation from NHS England)

Information on our local NHS providers can be found on the NHS Choices website  Click Here

Non-clinical services 

NHS Dudley CCG manages a range of in-house non clinical services  these include:

  • Continuing Health Care
  • Individual Funding Requests
  • Complaints
  • Freedom of Information requests
  • Commissioning
  • Contract Management

Fees and charges associated with Freedom of Information requests

Some requests for information may be subject to a fee.  If so, we will contact you before we proceed with your request.

The Freedom of Information Act and the associated Fees Regulations stipulate that we cannot levy a fee for information unless there is a statutory basis for doing so or the amount of time taken to locate the information exceeds the stipulated time.

However, we are allowed to charge for disbursements related to the provision of photocopying, reformatting information and postage, depending on the amount of materials used. If this is the case applicants will be made aware of any charges beforehand.

Patient Information Leaflets

The providers from which we commission services have a number of patient information leaflets on health conditions, treatments and services. For details of Patient Information Leaflets for individual Hospital Trusts please see their individual websites.

 

Newsletters

You can read our newsletters here

Your experience as a service user, relative or carer is important to us.  All feedback, whether it is a compliment, a complaint or a recommendation about any of the services we commission, will be welcomed. Feedback provided will help us to identify what we are doing right but also where we need to make changes to improve the experience of future patients. To give your feedback click here.

 

For details of Patient Advice and Liaison Services for individual Hospital Trusts please see their individual websites.

Click to view our latest video

Patient Opinion